Rent Metchosin Community Hall
A historic, character-filled venue in the heart of Metchosin — soaring barrel-vaulted ceilings, warm wood panelling, polished hardwood floors, and a classic stage. Available year-round for weddings, celebrations, meetings, concerts, workshops, and community events. Serving southern Vancouver Island since 1889.
A Flexible Space For Every Occasion
Metchosin Community Hall offers affordable and flexible rental spaces for both private and community events. From weddings and family celebrations to workshops, concerts, meetings, and fundraisers, the hall has been bringing people together for generations. Take a look at our photo gallery to see the space before you book.
The facility includes:
- Main Hall — seats ~180 comfortably (300 fire safety maximum)
- Upstairs Meeting Room — seats ~25 comfortably (49 fire safety maximum), with outdoor deck access
- Full Kitchen Access — caterer friendly, max 5 persons
- Tables (8ft x 30 inches) and chairs included
- Bar area available
- Foyer entrance with men’s and women’s washrooms
- Free On-site Parking
Hall Dimensions & Floor Areas
Main Floor Areas:
- Main Hall: approximately 34 ft × 36 ft — roughly 1,220 sq ft
- Kitchen: approximately 12.5 ft × 12.5 ft — roughly 156 sq ft
- Washrooms/Foyer: approximately 12.5 ft × 17.5 ft — roughly 220 sq ft
- Stage: approximately 10 ft × 22.5 ft — roughly 225 sq ft
Upstairs Meeting Room:
- Approximately 21 ft long × 10 ft wide, for a floor area of roughly 210 sq ft.
Overall Building Footprint:
- Excluding the upstairs exterior deck, the building measures approximately 46–47 ft wide by 53–54 ft long.
Rental Rates & Availability
Here is a full breakdown of weekend rental fees so you can plan your budget before reaching out: (for full details go to bookings)
- Full Day Rental for Private Main Hall: $400.00 Includes tables, chairs, kitchen access, bar area, and free parking – no access to upstairs meeting room, but you have the privacy of no other renters. Quiet time begins at 10:30 PM. Premises must be vacated by 11:30 PM.
- Full Day Rental for Full Facility Rental: $550.00 Includes tables, chairs, kitchen access, bar area, includes use of the upstairs meeting room and free parking. Quiet time begins at 10:30 PM. Premises must be vacated by 11:30 PM.
- Setup Day (Day Before): $125.00 Available after 3:00 PM the day before your event for setup and preparation.
- Next Day Cleanup Extension: $125.00 Extends your rental until 1:00 PM the following day for cleanup and removal of personal belongings.
- Damage & Cleanup Deposit: $300.00 (refundable) Refunded within 30 days following your event, provided the hall is left in good condition.
- Post-Event Cleanup Service: $175.00 The Metchosin Hall Society will perform cleanup services. Renters are still responsible for returning tables and chairs to storage and disposing of all garbage in the designated area.
Accepted Payment: Credit Card via Stripe.
Please Note: Linens and Kitchen Supplies not Included.
Monday through Thursday rentals are available for recurring bookings, meetings, workshops, and community programs. Minimum booking is 2 hours. For weekday and recurring rates, use our chat assistant for quick answers or email methallbookings@gmail.com – a volunteer will respond within ~24 hours.
Tables & Chair Rentals
Additional rental items are also available for off-site events and community use. These are managed separately from the Hall rental and are not the same tables as we use inside the hall. For inquiries click the link: Table and Chair Bookings
Tables $5 Each
8ft x 30 inch tables with wood tops and metal legs — the same tables you’ll recognize from Metchosin Days and local fairs.
Chairs $0.50 Each
Solid wooden stackable chairs — classic auditorium style. Please note these are not folding chairs.
Note: All Hall rentals include the Hall’s plastic banquet tables and chairs for use during your event. The wooden tables and wooden chairs shown above are separate rental items available for off-site events and community use only, are managed independently from Hall rentals, and are subject to availability. Quantities may be limited depending on Hall bookings and other rentals.
Setup & Teardown Slots
Need extra time to prepare or pack down?
Setup Slot — Day Before: Available after 3:00 PM for $125.00. Access the hall the day before your event for decoration, furniture arrangement, and preparation.
Teardown Slot — Morning After: Extends your access until 1:00 PM the following day for $125.00. Gives you time to remove decorations, collect belongings, and leave the hall in good order.
Both slots can be added when submitting your booking request.
Before You Book
To confirm your booking you will need to provide:
- Signed rental agreement and waiver
- Proof of Commercial General Liability Insurance — minimum $5 million, with Metchosin Hall Society named as additional insured. Purchase online at duuo.ca — Metchosin Community Hall is a registered venue partner.
- Special Event Liquor Permit if alcohol will be served — visit lclb.gov.bc.ca for details.
These documents are sent to you after your booking is approved. Payment is required to secure your date.
Insurance & Licensing Requirements
All renters are required to provide the following before their booking is confirmed:
Commercial General Liability Insurance Minimum $5 million coverage per occurrence, with the Metchosin Hall Society named as an additional insured. This can be purchased online at duuo.ca — Metchosin Community Hall is a registered venue partner so the application is easy. Link here
Liquor Licence (if serving alcohol) A valid Special Event Liquor Permit from the BC Liquor and Cannabis Regulation Branch is required for any event where alcohol is served. Visit BC Liquor and Cannabis Licensing for details. See our full Alcohol Policy below.
A Signed Rental Agreement must be completed online prior to your event.
A signed waiver acknowledging the rental contract and alcohol policy if serving alcohol, must be completed online prior to your event.
Open Flames Policy
For the safety of all guests and to protect the historic building, open flames are not permitted anywhere inside the Metchosin Community Hall. This includes candles, tea lights, Sterno burners, gel fuel, tiki torches, sparklers, fire pits, or any other open-flame devices. Renters who would like the look of candles for their event are encouraged to use battery-operated LED candles as a safe alternative.
Alcohol Policy
Metchosin Community Hall welcomes licensed events. The following requirements apply to all events where alcohol is served:
- A valid Special Event Liquor Permit is required
- Additional Liability insurance with liquor liability endorsement is required if serving alcohol — minimum $5 million — with Metchosin Hall Society named as additional insured
- Free non-alcoholic beverages must be provided to all guests
- Maximum of 4 alcohol tickets may be purchased at one time
- Maximum of 2 drinks served per person at one time
- Alcohol ticket sales end 30 minutes before bar closing — no last call
- Servers may not consume alcohol or recreational drugs before or during their shift
- Renters must remind guests to arrange safe transportation home
- Vehicles may remain overnight in the parking lot to ensure safe, sober travel home
Violation of the alcohol policy will result in forfeiture of the damage deposit and loss of future booking privileges.
Noise & Quiet Hours
Quiet time begins at 10:30 PM. All exterior doors must remain closed from that time onward and the premises must be vacated by 11:30 PM.
We ask all renters to be mindful of noise levels in consideration of our neighbours and community. If a noise complaint is filed with the Capital Regional District (CRD) during your rental and results in a fine, the cost of that fine is the responsibility of the renter and may be deducted from the damage deposit or invoiced separately.
Cleanup Responsibilities
A cleanup fee is required at the time of booking. The Metchosin Hall Society will perform general cleanup services, however renters are responsible for the following before leaving:
- Wash and return all tables and chairs to storage, stacking chairs according to leg colour
- Remove all waste from tables and wastebaskets in the kitchen and bathrooms, bag it, and place in the outdoor garbage bin
- Remove all personal belongings
- Key must be returned to the closet beside the fridge
Tenant cleanup must be completed immediately following the event. It is the renter’s responsibility to ensure these procedures are followed.
Cancellation Policy
At Metchosin Community Hall, we understand that plans can change. Our goal is to be fair to both our renters and our community by making cancelled dates available to others whenever possible.
Booking Holds
Once your booking request has been approved, your requested date will be temporarily held while you complete the required booking package, insurance requirements (if applicable), and any other requested documentation.
If you decide not to proceed with your booking, or require additional time before making your decision, please notify the Booking Coordinator as soon as possible. Early notice allows us to make the date available to other community members.
If the required booking documents are not completed within the requested timeframe, Metchosin Community Hall reserves the right to release the booking without further notice.
Booking Confirmation
Your booking is considered confirmed once:
- All required booking documentation has been completed.
- Insurance requirements have been satisfied (where applicable).
- Liquor permits have been provided (where applicable).
- Full payment has been received.
Cancellation Before Payment
If you choose not to proceed before payment has been made, there is no cancellation fee.
Please notify us as soon as possible so that the booking date can be released for other renters.
Cancellation After Payment
If you cancel a confirmed booking after payment has been received, please notify us immediately.
Refunds will be considered based on:
- The amount of notice provided.
- Whether Metchosin Community Hall is able to successfully rebook the cancelled date.
- Any administrative costs already incurred.
Our goal is to work fairly with renters whenever possible. Where a cancelled booking can be rebooked, every reasonable effort will be made to provide an appropriate refund of rental fees.
Because each booking is unique, refund decisions are made on a case-by-case basis by the Metchosin Community Hall Society.
Refundable Damage Deposit
The Damage Deposit is separate from the rental fee.
Provided the facility is left in accordance with the Rental Agreement, no damage has occurred, and no additional cleaning or repair charges are required, the Damage Deposit will be refunded following the event.
Any deductions will be explained to the renter.
Changes to Bookings
Requests to change booking dates or times are always welcome and will be accommodated whenever possible, subject to availability.
Changes are not guaranteed and may require approval by the Booking Coordinator.
Cancellation by Metchosin Community Hall
In the unlikely event that Metchosin Community Hall must cancel a booking due to circumstances beyond its reasonable control—including emergencies, facility damage, public safety concerns, or other unforeseen events—all monies paid by the renter will be refunded in full.
Metchosin Community Hall’s liability is limited to the return of amounts paid and does not extend to any additional costs or losses incurred by the renter.
Questions
If you have questions about this policy or your booking, please contact our Booking Coordinator. We are committed to working with renters in a fair, respectful, and community-minded manner whenever possible.
Planning Your Event
Every event is unique. Whether you need round tables for a wedding reception, rows of chairs for a concert, or an open floor for a craft fair or dance — the hall’s flexible layout adapts to your vision. We’re happy to talk through setup options when you book.
Whether you are organizing:
- Seasonal market or craft fair
- A wedding reception
- Birthday or anniversary celebration
- Community fundraiser
- Concert or performance
- Workshop or seminar
- Corporate or non-profit meeting
Metchosin Community Hall offers a warm, welcoming, and historic setting in the heart of Metchosin — with a soaring barrel-vaulted wood ceiling, polished hardwood floors, a curtained stage, and a bar area that make every event feel special.
Booking Inquiries
Check availability and book your date using our fully automated online booking calendar — available any time of day, no phone tag required. Have a question first? Our chat assistant can answer most things instantly. For anything that needs a personal response, email methallbookings@gmail.com and a volunteer will get back to you within ~24 hours.
What to Expect When You Book
- Check availability — use our booking calendar or contact us with your preferred date.
- Confirm your booking — we’ll send you the rental agreement, waiver, cleanup instructions, and alcohol policy to review.
- Submit your documents — return your signed rental agreement, signed waiver, and proof of event insurance. If serving alcohol, include your Special Event Liquor Permit.
- Pay your fees — a refundable $300.00 damage deposit plus your rental fees are due to secure your date. Accepted payment: cash, cheque, or e-transfer.
- Pick up your keys — we’ll arrange key pickup before your event.
- Enjoy your event — quiet time begins at 10:30 PM and premises must be vacated by 11:30 PM.
- Complete cleanup — return tables and chairs to storage, remove all garbage, return the key to the closet beside the fridge.
- Get your deposit back — your $300.00 damage deposit is returned within 30 days following your event.
PRICING SUMMARY
Rental Rates
Full Day Rental for Private Main hall (Most Common):
Weekend Full Day Rental: $400.00
Weekday Full Day Rental: $325.00
Includes exclusive use of:
*Main Hall
*Kitchen and Bathrooms
*Parking Lot (grounds)
**Upstairs remains closed to renters for full Main Hall privacy – book full facility rental if use of upstairs space is required.
Full Day Rental for Full Facility Rental:
Weekend Full Day Rental: $550.00
Weekday Full Day Rental: $475.00
Includes exclusive use of:
*Main Hall
*Upstairs Meeting Room
*Kitchen and Bathrooms
*Parking Lot (grounds)
Optional Add-Ons:
*Setup Slot (Day Before, after 3:00 PM): $125.00
*Teardown Slot (Morning After, until 1:00 PM): $125.00
Required Fees:
*Post-Event Cleanup Service: $175.00 (Mandatory for full day bookings and not shown in price above)
*Damage & Extreme Cleanup Deposit: $300.00 (refundable within 30 days)
Additional Rates:
Weekday hourly, recurring, non-profit, and community rates are available. Please contact our Booking Coordinator for details: Email us at methallbookings@gmail.com and a member of our volunteer team will get back to you within 24 hours.
Frequently Asked Questions
Metchosin Community Hall is run by dedicated volunteers who give their time to keep this space open and affordable for everyone. To make your booking process as smooth as possible, we’ve answered the most common rental questions below. For anything not covered here, reach out at 250-478-6424 or methallbookings@gmail.com and we’ll get back to you within 24 hours.
How much does it cost to rent Metchosin Community Hall?
A full day rental is $400.00, which includes tables, chairs, kitchen access, and bar area. Additional fees apply for setup the day before ($125.00), a next-day cleanup extension ($125.00), and an optional post-event cleanup service ($175.00). A refundable damage deposit of $300.00 is also required and returned within 30 days of your event.
Can I visit the hall before booking?
Yes. We encourage prospective renters to view the space before committing. Contact us at 250-478-6424 or methallbookings@gmail.com to arrange a viewing at a convenient time.
How do I book Metchosin Community Hall?
Call 250-478-6424 or email methallbookings@gmail.com with your preferred date, event type, and estimated guest count. Office hours are Monday–Friday, 9:00 AM – 6:00 PM. We respond within 24 hours.
How do I know if my date is available?
Check our online booking calendar for current availability, or contact us at 250-478-6424 or methallbookings@gmail.com with your preferred date and we’ll confirm within 24 hours.
What is included in the rental fee?
Every full hall rental includes the main hall, tables (8ft x 30 inches), chairs, kitchen access, bar area, foyer, washrooms, and free on-site parking. Linens and kitchen supplies are not provided.
What forms of payment are accepted?
Cash, cheque, and e-transfer are all accepted.
Do you have a smaller meeting room available?
Yes. In addition to the main hall, we have a private upstairs meeting room that comfortably seats around 25 people (fire safety maximum of 49), with access to an outdoor deck. It is ideal for workshops, club meetings, business seminars, and smaller gatherings. Accessible via inside or outside stairs. Contact us to book.
Is the hall wheelchair accessible?
Yes. Metchosin Community Hall has a wheelchair-accessible entrance and free on-site parking directly adjacent to the building. The upstairs meeting room is not.
What documents do I need to provide?
To confirm your booking you will need to provide a signed rental agreement, a signed waiver, proof of Commercial General Liability Insurance (minimum $5 million with Metchosin Hall Society as additional insured), and a copy of your liquor licence if alcohol is being served.
Where can I get event insurance?
Event liability insurance can be purchased online at duuo.ca — Metchosin Community Hall is a registered venue partner, making it quick and straightforward. Ensure Metchosin Hall Society is named as an additional insured for a minimum of $5 million.
Can I decorate the hall?
Yes. You are welcome to decorate the space to suit your event. All decorations must be removed at the end of your rental period. Please ensure nothing damages the walls or fixtures. String lights are a popular choice and can be hung from the ceiling structure.
Can I rent tables and chairs for an off-site event?
Yes. Tables are $5.00 each and chairs are $0.50 each. Off-site table and chair rentals are managed separately from hall rentals. Contact us to arrange.
Can I have a DJ or live music at my event?
Yes. The hall is well suited for live music, DJs, and performances. Please note that quiet time begins at 10:30 PM and all exterior doors must remain closed from that point. The premises must be vacated by 11:30 PM.
Can I set up the day before my event?
Yes. Setup access the day before is available after 3:00 PM for an additional $125.00.
Can I have extra time the morning after for cleanup?
Yes. A next-day cleanup extension until 1:00 PM is available for an additional $125.00.
What are the noise and curfew rules?
Quiet time begins at 10:30 PM. All exterior doors must remain closed from that point and the premises must be vacated by 11:30 PM. Any CRD noise fines resulting from your event are the renter’s responsibility.
What are my cleanup responsibilities?
Renters must wash and return all tables and chairs to storage, remove all garbage to the outdoor bin, and remove all personal belongings before leaving. The Hall Society handles general cleanup — a cleanup fee is collected at the time of booking.
Is alcohol permitted and what do I need?
Yes, alcohol is permitted. You must obtain a Special Event Liquor Permit from the BC Liquor and Cannabis Regulation Branch and carry liability insurance with a liquor liability endorsement. Visit lclb.gov.bc.ca for permit details and duuo.ca for insurance. See our full Alcohol Policy on this page for all requirements.
Do you provide linens or kitchen supplies?
No. Renters are responsible for bringing their own linens and kitchen supplies.
Can vehicles stay overnight?
Yes. Vehicles may remain in the parking lot overnight — this is encouraged for events where alcohol is served to ensure everyone gets home safely.
What is the cancellation policy?
At Metchosin Community Hall, we understand that plans can change. Our goal is to be fair to both our renters and our community by making cancelled dates available to others whenever possible. Please see our Hall Cancellation and Refund Policy here.
Ready To Start Planning?
From intimate gatherings to large celebrations, Metchosin Community Hall offers a one-of-a-kind Vancouver Island venue — over 135 years of history, genuine West Coast character, and a community spirit you can feel the moment you walk in. Check availability today and take the first step toward an event your guests will remember.